[CircularOfJanus] February 2010 Circular
Lynette R. F. Cowper
lcowper at io.com
Sat Jan 30 23:20:01 EST 2010
Circle of Janus Science Fiction Club of Indiana
The Circular of Janus
January 25, 2010
Volume 31, Issue 2
Contents:
Presidential Ponderings - Kathie Thompson
Minutes of the January Meeting - Stephen Kendall
Minutes of the January Board Meeting - Stephen Kendall
Answers to the January Circular
A Few Cool Things to Do in Indy - Lynette Cowper
Mark Your Calendars
New Books - from Locus
February Meeting Agenda
Meeting Info & Club Officers
*****
Presidential Ponderings
by Kathie Thompson
Hello,
It is with great enthusiasm that I greet you once again as your President
and also ConChair for 2012. I would like to thank all of those who have
faith in me to do the best job that I can.
Thank you to all the members that ran for an elected position. Running for
a position is not an easy thing to do. There are responsibilities that go
with every office. Each person running is agreeing to fulfill an
obligation to the club to have the duties of that job completed in a
timely and professional manner.
The next couple of months we have fabulous speakers. For February we have
our own Sergeant-at-Arms and Webmaster, Jeff Thompson. Jeff has done
amazing things with the web site after spending many (and I really mean
many) late nights and weekends working on it. Not only will Jeff be
showing the new website but will be bringing handouts so if you need
"refreshed" you will have a copy of instructions to help you. In March,
Mark Racop will be speaking on Independent Filmmaking, and in April Rob
Pyatt will be astounding us again with "Weird Science".
Thank you,
Kathie Thompson
*****
Minutes of the January Meeting
by Stephen Kendall
January 2, 2010, 7:00pm
Seventh & Eighth United Christian Church,
2916 W 30th St,
Indianapolis, Indiana 46222.
Board members in attendance:
Andy Andrews, Chairman of the Board
Kathie Thompson, President
Stephen Kendall, Secretary
Tony Patterson, Treasurer
Jeff Thompson, Sergeant-at-Arms
Kat Robertson, InConJunction 30 ConChair
Mike Cowper, InConJunction 31 ConChair
Board members not in attendance (reason):
Lynette Cowper, Vice President (illness)
Circle of Janus members in attendance (if attendance was taken):
Cheryl Miller Andrews, Wm. R. Andrews, John Belden, Chris Canary, Wendy
Carson, Megan Cowper, Michael Cowper, Anjala Dick, Dillan Dick, Andrew
Happli, Stephen Kendall, Gary Kitchen, M. Kocias, Steven Marsh, Ellen
Patterson, Tony Patterson, Randall Porter, Kathleen Robertson, Emily
Rodgers, Tracey Rollison, Kyra D. Shidler, Jeff N. Thompson, Kathie
Thompson, Lane Wickliff, Mike Wickliff
Absentee ballots cast by:
Jess Bunn, Lynette Cowper, Dee Moore, Mike Seuss, Andrew Speed, Robbin
Speed, George Starkey, Neil Thompson, Samantha Thompson, Crystal Walter
Guests introduced:
None
Call the meeting to order:
Called to order at 7:05pm
Reading of the last meeting's minutes:
The minutes of the November meeting were accepted as published.
InConJunction 30 Convention Report:
We're still having a convention.
Melissa Kocias has become the Dealers' Room head.
Emily Rodgers will be the Dealers' Room assistant.
Becky Margedant will be the Registration head.
Cheryl Miller-Andrews will be the Masquerade head.
All major positions have been filled.
Art Show still needs an assistant.
Please send programming suggestions to programming at inconjunction.org.
There will be a programming meeting in late February for general
brainstorming.
We are considering having the hotel set up a grilling station in the
courtyard for one day.
Dealers' Room prices and application should be online by the end of
this month.
InConJunction 31 Convention Report:
Still having a convention.
Board report:
There was a board meeting on November 17.
The proceedings of that meeting were discussed.
Kat Robertson apologized for missing several board meetings.
Treasurer's report:
The Treasurer's report was presented.
Other communications:
None of note.
Old Business:
Elections:
Tracey Rollison declined her nomination for Vice President.
Kat Robertson is the election officer. Andy Andrews and Drew Happli
will be her assistants.
The meeting was handed over to Kat.
For President:
Kat Robertson nominated Cheryl Miller-Andrews for President.
Wendy Carson seconded. Cheryl declined.
Presidential nominations were closed. Presidential speeches were
given. The election was held.
Kathie Thompson was elected President.
Vice-President:
Kathie Thompson nominated Jeff Thompson for Vice-President. Chris
Canary seconded. Jeff accepted.
Vice-Presidential nominations were closed. Vice-Presidential
speeches were given. The election was held.
Lynette Cowper was elected Vice-President..
For Secretary:
Mike Cowper nominated Jeff Thompson for Secretary. Jeff declined.
Randy Porter declined to be nominated for Secretary.
Secretarial nominations were closed. Kat Robertson moved that
Stephen Kendall be elected Secretary by acclamation. The motion passed.
Stephen Kendall was elected Secretary.
For Treasurer:
Nominations for Treasurer were closed. Treasurer speeches were
given. The election was held.
Emily Rodgers was elected Treasurer.
For Sergeant-at-Arms:
Nominations for Sergeant-at-Arms were closed. Sergeant-at-Arms
speeches were given. The election was held.
There was a runoff between Megan Cowper and Jeff Thompson.
Jeff Thompson was elected Sergeant-at-Arms.
For InConJunction 32 (2012) ConChair:
Nominations for ConChair 2012 were closed. [Nominations for
ConChair, as always, closed December 31 --LRFC] ConChair speeches were
given. The election was held.
Kathie Thompson was elected ConChair 2012.
Kat thanked the voters and new officers, and thanked the
non-winning candidates.
(The final ballot of candidates as of the close of nominations, with
winners indicated by an asterisk, is included here for reference.)
President:
Jeff Thompson
*Kathie Thompson
Vice-President:
*Lynette Cowper
Jeff Thompson
Secretary:
*Stephen Kendall
Treasurer:
Wendy Carson
*Emily Rodgers
Sergeant-at-Arms:
John Belden
Megan Cowper
*Jeff Thompson
InConJunction 32 (2012) ConChair:
John Belden
Cheryl Miller-Andrews
*Kathie Thompson
New Business (Handled after elections and, therefore, after
announcements):
Snack Kitty:
The kitty shortfall was discussed.
It was proposed that the kitty income be published every month in
the newsletter.
Meeting Speakers:
Anjala asked about the next month's speaker. It will be the
Webmaster, who will have handouts.
Elections results:
Kat asked that the election results be published by Sunday January
3, 2010.
Announcements:
Entertainment Reviews (delivered during and after the election):
Ellen Patterson: Sherlock Holmes rocked.
John Belden: Prep and Landing will be a new classic Christmas
special.
Anjala Dick: The TV show V will be on again in March.
Steven Marsh: Saw the Oz production at The Children's Museum. Was as
entertaining as a 40 minute adaptation of a children's novel can be.
John Belden: Spoke about a Barbie event.
Other Announcements (delivered during and after the election):
Vice-President (Delivered by Mike Cowper): Feed the kitty!
Randy Porter: Asked about Square.com, a micropayment dongle for
iPhones and certain iPods.
John Belden: Published in Idol Musings, a collection of LiveJournal
Idol entries. John had 3 essays published and Wendy Carson 2 essays.
Tony Patterson: InConJunction 2009 had been projected to lose money
but made about $3500.
Dillan Dick: Dillan was injured at work and may have to have surgery
on his left shoulder which may interfere with his ability to help at
InConJunction. Wants the prayers and positive energy of his friends that
he does not need surgery.
Kyra Shidler: Wanted to thank everyone for the good wishes
considering her recent bereavement.
Chaos was declared at 8:46pm.
Respectfully submitted,
Stephen Kendall, Secretary
*****
Minutes of the January Board Meeting
by Stephen Kendall
Circle of Janus, Inc.
Minutes of the Board of Directors
January 14, 2010, 7:00pm
at the facilities of:
Midwest Internet
5348 N. Tacoma Ave
Indianapolis, IN 46220
Board members in attendance:
Andy Andrews, Chairman of the Board
Kathie Thompson, President & InConJunction 32 ConChair
Lynette Cowper, Vice President
Stephen Kendall, Secretary
Emily Rodgers, Treasurer
Jeff Thompson, Sergeant-at-Arms
Kat Robertson, InConJunction 30 ConChair
Mike Cowper, InConJunction 31 ConChair
Board members not in attendance:
None
Circle of Janus members in attendance (if attendance was taken):
Wendy Carson
Dillan Dick
Anjala Dick
Drew Happli
Steven Marsh
Gary Plumlee
Kyra Shidler
Guests introduced:
none
Call the meeting to order:
Meeting was called to order at 7:09pm.
Reading of the last meeting's minutes:
The November 17, 2009 Board Meeting minutes were approved as published.
Member Services:
The last card went out this week.
Member Services is out of cards and stamps.
The anniversary and sympathy cards have been given to Stephen, who does
not recall receiving them or currently have them.
Wendy Carson no longer wants to be on the Member Services committee.
New Member Services committee members were solicited and will be
solicited later.
Member Activities:
Webmaster Jeff Thompson will speak and have handouts at the February
meeting.
Mark Racop will speak in March.
Rob Pyatt will speak in April.
Due to the Bylaws Caucus, there will be no speaker in August.
Kat intends to organize a gaming pitch-in for May.
Lynette reminded us that the August business meeting conflicts with Gen
Con.
Other Communications:
Mike has received communications from the registrar of our domain
names.
We have four domain names about to expire (circleofjanus.com,
circleofjanus.net, circleofjanus.org, and inconjunction.net).
inconjuction.org is registered until July 12, 2011.
It was decided that at the end of the calendar year we will pay for all
our domains. [To clarify, we did pay for the registration of the domain
names at the January Board meeting. In the future, this will be done at
the end of each calendar year as part of our club standard operating
procedures.-- LRFC]
Treasurer's Report:
The Treasurer information requested at the November meeting has been
provided to Emily.
Emily, the new Treasurer, has to redo the 2009 books from June on and
requests leniency regarding the delay that will require.
She does not have an InConJunction 2010 budget to submit as she does
not have information on how many dealers tables can be sold or where Kat
wants to spend money.
Old business:
InConJunction 30 Budget and Other Considerations:
Individual convention budget line items were discussed.
The matters of convention networking and electricity for dealers was
discussed.
Andy asked Kathie to resend any [hotel] contracts that she has.
Kat and Emily will create a budget with a $19,000 spending point. No
specific deadline was set for this.
Kat requested that the President sign an addendum to the La Quinta
contract.
Board Responsibilities:
Kathie asked the Andy what his Chairman of the Board
responsibilities were. He listed continuity, providing wisdom, and calling
meetings.
The President's responsibilities were read from the Bylaws, then
discussed.
Lynette listed her Vice Presidential responsibilities. Kathie
suggested that, in addition, Lynette form a rotating committee to clean up
after the meetings. Dillan volunteered. Kathie suggested that the rotating
committee consist of two volunteers and one appointee.
Kathie asked Stephen what his Secretarial responsibilities were.
Kathie asked that the minutes be more detailed, and that the minutes be
sent in by the second weekend after the meeting.
The Treasurer's responsibilities were discussed.
The Sergeant-at-Arms responsibilities were discussed. Jeff believed
that he was the first Sergeant-at-Arms who actually called the meetings to
order, but the Chairman of the Board disagreed.
The ConChair's responsibilities were discussed.
Kathie took responsibility for the lack of treasury book activity
after May. Kathie discussed a framework to ensure that Board jobs are
being done, even if meetings are missed. Jeff and Kathie said that Board
members can ask for help or resign and remain in good standing.
Kat proposed adding a statement to the Bylaws indicating that the
ConChair is responsible for helping to run the club.
New Business:
Financial/Treasurer Matters:
Kathie stressed the importance of an audit.
Jeff proposed adding it to the Bylaws at the Bylaws Caucus.
Board Cooperation and Transparency:
Kathie asked that CoJ Board Members serve as examples, including
refraining from gossip not known to be true.
Steven Marsh suggested that there is not much information on the
website's private area.
Kathie proposed taking some ConCom functions and giving them to
committees organized by the Board.
Lynette suggested amending the Bylaws to require an SOP [Standard
Operating Procedures Document] but not putting the SOP in the Bylaws.
Steven Marsh volunteered to join a committee created in support of those
things.
Kat has not been receiving the ConCom minutes that Kathie has been
sending.
Andy reminded us that he is a mental health counselor, and asked
that people having problems with the club call him.
Kat indicated that during times of trouble, the members often do not
know anything about what is going on, and encouraged the Board to release
information to the club at those times.
Andy disagreed; he feels that the more things people know, the more
things can go wrong.
Snack Kitty & Club Budget:
The kitty issue was raised.
Jeff proposed establishing a petty cash fund that designated persons
could draw from.
Lynette indicates that she spends about $25 per month of her own
money. [Actually, Lynette indicated she spent about $25-$30 total per
month for snacks, which the kitty doesn't fully cover. -- LRFC]
Kat proposed the club supplementing the difference between what the
kitty collected and $25.
Kathie felt that the club funding the difference would discourage
the members from contributing to the kitty.
Andy discussed the club budget.
Emily reported that we have 36 members, and that persons who paid on
PayPal only forwarded $14.85 to the club due to PayPal fees.
Andy proposed the club providing $15 per month and anything beyond
that being funded by the kitty.
Kat asked Lynette if $15 would be enough to cover the barebones
refreshments. Lynette said that it barely was.
The Circle of Janus budget was reviewed.
Kathie said that the dues have been $15 for 11 years, but if we are
raising our budget by $150 per year we need to raise dues.
Kat proposed approving the $15 per month.
Kathie proposed spending only the kitty and seeing what the reaction
was.
Emily proposed encouraging food donations.
Mike reported that the Mensa group has a member AND non-member cover
charge to cover snacks, and that Mensa has better snacks than we do.
Drew asked if we had a $5 cover charge, could we have alcohol?
Other Matters:
Kat requested that she be approved to be reimbursed for her Member
Services expenses so she could get started.
There was a general acclamation that she would be.
Announcements:
Dillan has a tear in his rotator cuff that does not require surgery.
Chaos was declared at 8:45pm.
Respectfully submitted,
Stephen Kendall, Secretary
*****
Name Those Ships/Buildings/Cities!
Throughout the printed and PDF newsletter you will find pictures of
cities, buildings and ships from various shows. See how many you can
recognize!
January 2009 Circular Answers:
5: Blackbird, X-men
6: Blackbird Stealth Ship, Battlestar Galactica
*****
A Few Cool Things to Do in Indy
By Lynette Cowper
The Brain from Planet X: A rip-roaring musical satire of low-budget 1950s
sci-fi movies, this wild and wacky Indianapolis premiere tells the
hilarious story of an alien invasion and their mission to destroy the
family unit here on Earth. April 9 to 25, Buck Creek Players.
Around the World in 80 Days: London, 1872. Phileas Fogg disrupts his quiet
life with an outrageous wager: that he can circumnavigate the globe in
only 80 days. As Fogg and his ingenious valet, Passepartout, travel by
boat, by train, by elephant, Jules Verne's classic adventure epic is
brought to life in this funny, inventive, whirlwind tour. April 27 to May
16, Indiana Repertory Theatre.
*****
Mark Your Calendars
February 2010
5: Frozen
5-7: Con of the North - St. Paul, MN
5-7: RunningGAGG - Geneseo, NY
5-7: SuperCon - Saint Paul, MN
5-7: What-the-Hell?! Con - Greensboro, NC
6: CoJ Meeting - 7th and 8th Christian Church
6: Ren Cowper's birthday
6: IAS General Meeting - Holcomb Observatory
6-7: EvilleCon - Evansville, IN
8: Lynette Cowper's birthday
11-14: Capricon - Chicago, IL
12: Percy Jackson & The Olympians: The Lightning Thief
12: The Wolfman
12-14: Farpoint - Timonium, MD
12-14: GeneriCon - Troy, NY
12-14: Katsucon - Washington, DC
12-15: synDCon - Rockville, MD
13: St Louis Comic Book Con - St Louis, MO
14: IAC Meeting - Glendale Branch Library
14: Springfield ComicCon - Springfield, IL
19-20: Spellstorm - Toronto, ON
19-21: Con Nooga - Chattanooga, TN
19-21: Naka-Kon - Kansas City, MO
20: Fort Wayne Comic Book Con - Fort Wayne, IN
20-21: Con-G - Guelph, ON
21: Ash Comic Show - Holiday Inn East
26: Sam Thompson's birthday
26: The Crazies
26-28: ConCave - Horse Cave, KY
26-28: ErieCon - Erie, PA
26-28: Fire & Ice - Manitowoc, WI
26-28: SheVaCon - Roanoke, VA
27: Milwaukee Comic Book Con - Milwaukee, WI
28: Twin Cities ComiCon - Mounds View, MN
March 2010
5: Alice in Wonderland
5-7: MarsCon - Bloomington, MN
5-7: Stellarcon - High Point, NC
6: CoJ Meeting - 7th and 8th Christian Church
11-14: Cold Wars - Lancaster, PA
12: Randy Porter's birthday
12-14: A & G Ohio - Cincinnati, OH
12-14: Anime Milwaukee - Milwaukee, WI
12-14: Kawa Kon - Clayton, MO
12-14: MidSouthCon - Memphis, TN
12-14: Madicon - Harrisonburg, VA
14: Comic Book Con - Urbana, IL
15: Bella Rollison's birthday
19: Hot Tub Time Machine
19: Hubble 3D
19: Season of the Witch
19-20: Keokon - Keokuk, IA
19-21: FantaSciCon - Chattanooga, TN
19-21: Lunacon - Rye Brook, NY
20: Green Bay Comic Book Con - Green Bay, WI
20-21: MomoCon - Atlanta, GA
20-21: Technicon - Blacksburg, VA
20-21: Toronto AnimeCon - Toronto, Ontario
20-22: MillenniCon - Cincinnati, OH
21: Mike & Lynette Cowper's anniversary
21: IAC Meeting - Glendale Branch Library
21: Comic Book Con - Gurnee, IL
23: Tracey Rollison's birthday
24: Dave Herrington's birthday
25: Neil Thompson's birthday
25-28: Furry Weekend Atlanta - Atlanta, GA
26: Chris Canary's birthday
26: Clash of the Titans
26: How to Train Your Dragon
26-28: Gryphcon - Guelph, ON
26-28: I-CON - Stony Brook, NY
26-28: Marmalade Dog 15 - Kalamazoo, MI
26-28: SIMCON - Rochester, NY
27: Galacticon - Virginia Beach, VA
27: Animarathon - Bowling Green, OH
April 2010
1: Judy Eudaly's birthday
1-4: Frolicon - Atlanta, GA
2: Repo Men
2-4: Anime Punch - Columbus, OH
2-4: Minicon - Minneapolis, MN
3: CoJ Meeting - 7th and 8th Christian Church
3: Madison ComicCon - Madison, WI
4: Gary Kitchen's birthday
8-11: Tekkoshocon - Pittsburgh, PA
9-11: Ad Astra - Toronto, ON
9-11: CODCON - Glen Ellyn, IL
9-11: ConGlomeration - Louisville, KY
9-11: Egypt Wars - Carbondale, IL
9-11: FilkONtario - Mississauga, ON
9-11: RavenCon - Richmond, VA
9-11: WillyCon - Wayne, NE
10: Kyra Shidler's birthday
10: Atlanta Anime Day - Atlanta, GA
10: St Louis Comic Book Con - St Louis, MO
11: Peoria Comic Book Con - Peoria, IL
13: Dave Henninger's birthday
15: Melissa Kocias's birthday
16-18: Con-Stellation - Lincoln, NE
16-18: Odyssey Con - Madison, WI
16-18: Shinbokucon 4 - Elyria, OH
16-18: T-MODE - Alexandria, VA
17: UNCC JAMS Spring Expo - Charlotte, NC
18: IAC Meeting - Glendale Branch Library
23: Jeff Thompson's birthday
23-25: Anime Detour - Minneapolis, MN
23-25: Anime St. Louis - Collinsville, IL
23-25: Gamers Reunion - Rochester, MN
23-25: JordanCon - Alpharetta, GA
24: South Bend ComicCon - South Bend, IN
24-25: Kami-Con - Tuscaloosa, AL
24-25: Tora-Con - Rochester, NY
25: Ash Comic Show - Holiday Inn East
28: Brian Davidson's birthday
29: Harry Bunn's birthday
29: Susan Parker's birthday
30: A Nightmare on Elm Street
30: Chibi-Con - Virginia Beach, VA
30-5/2: Middle Tennessee Anime Con - Nashville, TN
30-5/2: No Brand Con - Eau Claire, WI
30-5/2: Penguicon - Troy, MI
30-5/2: Tennessee Game Days - Nashville, TN
*****
New Books
More information about the CircleOfJanusNewsletter
mailing list